Logistics Coordinator
6 hours ago
Company Overview:
Al-Bahar, a leading business house in the Arabian Gulf, was founded in 1937 with a vision to become the number one provider of customer value in construction equipment, energy, and transportation industries.
The company offers a highly engaging and supportive work environment, recognizing and rewarding quality performance.
Job Summary:
This position is responsible for managing the issuance and registration of invoices, arranging parts orders, preparing discrepancy reports, and handling shipping and clearing matters.
Responsibilities:
- Coordinating with shipping and clearing agencies for shipments and clearance.
- Organizing and maintaining up-to-date files for parts invoices.
- Tracking online parts orders and updating records.
- Assisting in preparing manual parts quotations and invoices.
- Reviewing terms and conditions for customer forward orders and payment terms.
- Preparing documents for branch transfer (incoming/outgoing parts).
- Receiving oil samples from customers and dispatching them to the SOS laboratory for analysis.
- Making arrangements with warehouse staff for delivering parts to government agencies.
- Typing and filing documents and correspondence.
- Following up on quotations and processing month-end documents and reports.
- Preparing claims for discrepancies and damaged items, and raising insurance claims.
- Preparing documents for surplus parts return and their return to suppliers.
- Acting as a Workshop Liaison by processing shop orders and passing them on to warehouse staff for deliveries.
- Addressing customer parts claims and forwarding warranty invoices for defective parts to the service department.
Qualifications:
- Secondary school certificate required.
- Minimum experience in parts operations and logistics.
- Proficiency in using a PC and various software packages.
- Ability to type at least 45 words per minute.
- Familiarity with banking terms (L/C, etc.).
- Capacity to organize and coordinate work activities effectively.
- Knowledge of parts books, computer systems, and clearing procedures.
- Ability to work under pressure with accuracy.
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