Kuwait Administrative Assistant

2 weeks ago

Al Faḩāḩīl, Al Aḩmadī, Kuwait beBeeAdministrative Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our growing team in Kuwait. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have experience in office administration.

Key Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Draft office correspondences as directed by manager, prepare reports, and presentations distribute incoming/outgoing mail correspondences routes to appropriate departments.
• Monitor and renew visas, gate passes, and related documents and assist in day-to-day office administration tasks.
• Prepare quotations, submit to clients, and follow up for the status of quotations.
• Prepare daily reports for the status of RFQ's and quotations submitted to clients.
• Coordinate with fleet department for the arrangement and delivery of equipment to clients.
• Prepare and submit all required documents to obtain equipment and operator gate pass to enter into KNPC refinery or KOC premises and continuously follow up with clients for gate pass.
• Prepare detailed lists with reports for the receipt of Purchase orders from clients and update regularly with current status.
• Maintain detailed lists of equipment and manpower with all track records of Civil ID, Gate passes, driving license, equipment registration book, third-party approval, and validation.
• Regularly monitor, follow up, and update for the renewal of Civil ID, driving license, employee, vehicle gate pass, and third-party renewal.
• Follow up with Equipment Supervisor, Operator for monthly and daily time sheets with client approval for invoice preparation.
• Coordinate with Accountant to prepare invoices as per approved time sheets and Purchase orders.
• Prepare invoice logs with regular updates and highlights for outstanding invoices.
• Maintain efficient office procedures and systems for keeping track of requested actions, reports, databases, and process requests of staff for leave, holidays, and others as necessary.
• Establishes, implements, and maintains filing systems for reports, policies, procedures, and all correspondence internally and externally from and within the office.
• Assist in the preparation of regularly scheduled reports.
• Handle payroll and salaries.
• Handle confidential information with discretion and professionalism.
• Coordinate with Yard Supervisor for all equipment status with regular follow-ups and provide support to other administrative staff and assist finance department as needed.

Required Skills & Qualifications

• Deep experience in office administration and proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint) and Google Workspace.
• Ability to work independently as well as part of a team.
• Excellent customer service and strong written and verbal communication skills.
• High level of attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Excellent organizational and time-management skills.

Employment Details

• Full-time employment.
• Valid Kuwait driving license is mandatory.
• Visa # 18 Transferable.
• Fluent in English and Hindi language.

  • Administrative Job In Kuwait

    1 day ago

    Al Faḩāḩīl, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Join to apply for the Administrative Job in Kuwait role at KUWAIT JOBS HERE.DescriptionWe are looking for a dedicated female candidate for an administrative position in a reputable company.Job DetailsJob ID: 100167277Location: Fahaheel, KuwaitQualification: Not specifiedExperience: Minimum 2 years in a similar roleSkills: Strong knowledge of MS OfficeJob...

  • admin & account assistant required for a leading rental equipment co. in kuwait

    1 hour ago

    Al Faḩāḩīl, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Join to apply for the ADMIN & ACCOUNT ASSISTANT REQUIRED FOR A LEADING RENTAL EQUIPMENT CO. IN KUWAIT role at KUWAIT JOBS HERE.Continue with GoogleGet AI-powered advice on this job and more exclusive features.DescriptionWe are seeking a dynamic and results-driven Admin & Account Assistant to support our growing heavy equipment rental business.Key...

  • Vacancies In Kuwait

    1 week ago

    Al Faḩāḩīl, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Join to apply for the Vacancies In Kuwait role at KUWAIT JOBS HERE.Posted: 10 days ago | Location: Fahaheel, Kuwait | Job Type: Full-Time | Company: Kuwait JobsJob DetailsSeniority level: Entry levelEmployment type: Full-timeJob function: OtherIndustry: Advertising ServicesCurrent OpeningsWe are looking for candidates for the following positions:...

  • admin & account assistant required for a leading rental equipment co. in kuwait

    2 weeks ago

    Al Faḩāḩīl, Al Aḩmadī, Kuwait HealthCare Dynamics Gen. Trading Company W.L.L Full time

    Accounts AssistantJob Id :100167792×Please enter details to report jobName*Email*Reason to reportDescriptionWe are seeking a dynamic and results-driven Admin & Account Assistant to support our growing heavy equipment rental business.Key Responsibilities Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Draft office...

  • Administrative Assistant

    2 weeks ago

    Al Ahmadi, Al Aḩmadī, Kuwait beBee Careers Full time

    Job DescriptionWe are seeking a skilled and professional Administrative Assistant to join our team. The successful candidate will be responsible for maintaining a welcoming atmosphere, handling incoming calls, and providing administrative support.The ideal candidate will possess excellent communication skills, both written and verbal, in English. Prior...

  • Linux Administrator Job In Kuwait

    4 days ago

    Al Ahmadi, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Job Title: Linux AdministratorWe are seeking an experienced Linux Administrator with extensive knowledge of Linux systems (Red Hat, CentOS, Ubuntu) and at least 10 years of relevant experience.Responsibilities include:Managing Linux system architecture, file systems, and kernel configurations.Configuring, managing, and troubleshooting Linux servers (physical...

  • Account Assistant Job In Kuwait

    1 hour ago

    Al Ahmadi, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Join to apply for the Account Assistant Job in Kuwait at KUWAIT JOBS HERE.Posted: 2 days ago | Location: Ahmadi, Kuwait | Job Type: Full-Time | Company: Kuwait JobsJob DescriptionWe are seeking an experienced Account Assistant for a reputed general trading company located in Ahmad.ResponsibilitiesAssist with accounting tasks and financial record...

  • Support Professional In Kuwait

    8 hours ago

    Al Faḩāḩīl, Al Aḩmadī, Kuwait beBeeAdministrative Full time

    Role Summary:We are seeking an administrative professional to join our team in Kuwait.This role involves providing support to the management and ensuring the smooth operation of daily activities.Key Responsibilities:Assist in managing office dutiesMaintain accurate records and filesEnsure effective communication with clients and...

  • Marketing Assistant

    3 weeks ago

    Al Ahmadi, Al Aḩmadī, Kuwait KUWAIT JOBS HERE Full time

    Get AI-powered advice on this job and more exclusive features.DescriptionWe seek the service of a Marketing Assistant to perform our marketing tasks in a timely manner. Position focuses on improvement in the marketing process that will drive revenue growth. This is a regular, full-time position.Marketing AssistantJob Id :100167205×Please enter details to...

  • System Network Administrator Job In Kuwait

    7 days ago

    Al Farwānīyah, Al Farwaniyah, Kuwait KUWAIT JOBS HERE Full time

    2 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.AdministratorJob Id :100167079×Please enter details to report jobName*Email*Reason to reportDescriptionCompany DescriptionWe are a medical retail company established in 1977Role DescriptionThis is a full-time on-site role for a System Network...