Operations Director

4 hours ago


Kuwait City, Al Asimah Combined Group Contracting Company (K.S.C.C) Full time
Job Overview:

About the Role:

The Administration Manager plays a pivotal role in ensuring the smooth operation of various administrative tasks within the Company. This position involves managing complex procedures related to passports, telephone lines, and air tickets while maintaining compliance with Company policies, Kuwait ministry regulations, and applicable laws.

Main Responsibilities:

  • Design and implement efficient policies and procedures for the Administration Department, ensuring regular updates.
  • Monitor and control quota registration processes for new projects and handle expired contracts in a timely manner.
  • Oversee internal and external transfer requests, guaranteeing swift execution.
  • Regularly monitor project quotas and ensure their utilization aligns with company policies.
  • Collaborate with the Nationalization Manager to coordinate national manpower distribution and meet required percentages.
  • Create a comprehensive timeline for renewing residencies based on project needs.
  • Ensure new employees receive their residencies and civil IDs promptly.
  • Oversee medical checkups and fingerprint tests for new employees.
  • Secure employee documents, including passports, and maintain confidentiality.
  • Review Administration Department reports on the SAP system and verify accuracy.
  • Efficiently manage all transactions to prevent penalties and fines.
  • Build and maintain strong relationships with government authorities, ministries, and other stakeholders.
  • Prepare detailed weekly/monthly reports on Administration Department activities.
  • Maintain confidentiality regarding employee personal information and company sensitive matters.
  • Collaborate with the Recruitment Section on work permit issuance/cancellation for new candidates.
  • Work with the Payroll Section to present monthly salary certificates to MOSAL and complete missing information/documents.
  • Manage air ticket bookings, hotel reservations, and visa issuance for employees.
  • Ensure accurate refunds for cancelled air tickets and submit monthly reports to the DCEO – HR & Admin.
  • Safeguard company policies regarding telephones and telecommunications subscriptions.
  • Annuually review subscriptions and offers to optimize decision-making.
  • Supervise Authorized Signatories and ensure adherence to company policies and procedures.
  • Comply with company policies and procedures.
  • Perform additional tasks assigned by the direct supervisor.

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