Supply Support Specialist Coordinator

7 hours ago

Kuwait City, Al Asimah Trace Systems Inc. Full time
Job Summary

As a Supply Support Specialist at Trace Systems Inc., you will play a critical role in ensuring the efficient operation of our supply chain. Your primary responsibility will be to assist with receiving, issuing, and managing supplies and materials, as well as other equipment or repair parts required for each supported unit. You will maintain and update a Mission Stock Record Account (MSRA) for each Battalion in accordance with standard Army accountability procedures.

In this OCONUS role, you will follow government guidelines by maintaining the property book using GCSS-A and accomplish the following tasks:

  • Support the government in maintaining accountability by establishing an audit trail for all supplies and materials, as well as other associated items received until issued to the gaining activity.
  • Use the Army Electronic Product System (AEPS), Department of Defense Electronic Mall (DoD E-MALL), Defense Logistics Agency (DLA) Customer Resources Requisitioning, and the Army supply system to order materials and parts.
  • Ensure that all supply requests are transmitted through the current STAMIS system of record (PBUSE/GCSS-A) to the governing Supply Support Activity (SSA).
  • Does not process any OFFLINE requisitions without written approval of the Designated Unit's Property Book Officer. Purchase requests shall be processed.
  • Ensures that the documentation is correct, verifies serial numbers, NSN, Line Item Numbers (LIN), and Nomenclature prior to issuing equipment to the gaining activity.
  • Ensures that a copy of the transaction is placed in the container prior to shipping and verifies the ship-to information. The Contractor shall verify the Department of Defense Activity Address Code (DODAAC), Unit Identification Code (UIC), and Recipients address.
  • Supports the Battalion PBO in maintaining the Signal Battalions' property books using the current STAMIS system of record (PBUSE/GCSS-A).
  • Responsible for daily reconciliations against the Commander's hand receipt and ensures that no assets are left on the Commanders hand receipt.
  • Makes sure supporting documents as it pertains to the Commanders hand receipt are filed IAW with ARIMS.
  • Files documents and ensures that all suspense's are met in a timely manner.
  • Ensure all documentation is prepared IAW regulatory policies and SOP's to account for expendable and non-expendable supplies and equipment at the Property Book Officer level.
  • Supports the Government with physical inventories to ensure that all hand receipts are maintained IAW regulatory guidance.
  • Ensures that monthly reconciliations are performed with the SSA and copies maintained.
  • Supports the PBO to ensure that all property on the Commander's hand receipt is sub hand receipted.
  • Ensures that the Government is provided with a copy of the Unit Readiness List by the second day of the month. The Contractor shall support the PBO in maintaining a current and valid listing of Authorized LINS which are not required to be reported through the Net-centric Army Unit Status Report (NetUSR) System (as issued through ALARACT messages) and which is coded as "Exception".
  • Ensures that high priority requests are approved by the Government prior to processing.
  • Ensures that delegation of authority cards are prepared accurately and submitted to supporting agencies for approval and filed.
  • Supports the Government to ensure that all property is accounted for IAW with regulatory guidance.
  • Provides recommendations and support to investigating officials and customers as it pertains to filling out the DD 200 E-FLIPL.
  • At all times, refers to AR 735-5 and local policies during FLIPL.
  • Works with the command on the timelines as it pertains to FLIPLs.
  • Maintains and establishes files/supporting documents IAW ARIMS.
  • Supports the Government identification/location of items being inventoried for the cyclic inventory.
  • Ensures that a Sensitive items roster is maintained and adhered to.
  • Brief personnel conducting the Sensitive items inventory. Contractors shall ensure that all inventories are filed IAW with ARMIS.
  • Ensures that all CCI is secured using the Double Lock method.
  • Supports the Government in maintaining key control and content inventory for all containers. The Contractor shall ensure that Load Plans are updated and placed on all containers and storage areas.
  • Under the guidance of PBO, ensures that all Commercial Off The Shelf (COTS) equipment are assigned a Nonstandard Line Item Number (NSLIN) from SSN-LIN Automated Management and Integrating System (SLAMIS) prior to placing property on the Property book with SLAMIS requests for all COTS equipment.
  • Processes paperwork and turns equipment into Defense Reutilization Management Office (DRMO) and the SSA.
  • Handles and ships Hazardous Material (HAZMAT) as required in conjunction with the transportation specialist ensuring that all HAZMAT material or equipment is identified and IAW regulatory guidance and policies.
  • Ensures that Soldier readiness files are maintained.
  • Supports the Department of the Army initiative on property accountability and the command supply discipline program.

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