Event Operations Specialist

2 days ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time
Job Description:

The Event Operations Coordinator will play a crucial role in supporting the operational team, ensuring effective coordination and smooth execution of various event-related activities. This position involves working closely with different departments to contribute to the overall success of the event.

Key Responsibilities:
  1. Dot Planning Assistance
  • Support the implementation of dot planning methodologies for visual representation and coordination of operational tasks and timelines.
  • Assist in monitoring dot planning charts to enhance efficiency and clarity in task allocation.
Team Support
  • Assist in coordinating on-site teams, providing support to ensure adherence to operational plans.
  • Collaborate with various departments, including production, technical, access control, security, cleaning & waste to facilitate seamless event operations.
Site Build Up
  • Support in planning and executing logistics for event setup, including venue preparations and overlays.
  • Collaborate with vendors and contractors to ensure timely delivery and setup of equipment and structures.
Safety and Compliance
  • Contribute to the enforcement of safety protocols and compliance with regulations during operational activities.
  • Participate in regular inspections to identify and report potential safety hazards.
Communication
  • Serve as a point of contact for operational inquiries and assist in maintaining effective communication between different operational teams and departments.
Problem-Solving
  • Assist in addressing operational challenges, working collaboratively with relevant stakeholders to implement solutions.
  • Contribute to the resolution of issues in real-time to ensure a smooth flow of activities.
Documentation Support
  • Aid in maintaining accurate records of operational activities, incidents, and resolutions.
  • Assist in preparing reports highlighting key operational metrics and challenges on a regular basis.


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