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Operational Administrator

3 weeks ago

Kuwait City, Al Asimah beBee Careers Full time
Job Title: Office CoordinatorAbout the Role

This is an exciting opportunity to join our team as a Facility and Admin Coordinator based out of Kuwait.

The primary responsibility of this role is to provide administrative support to a team with minimal supervision, ensuring that tasks are completed efficiently and effectively.

Main Responsibilities
  1. Vendor Management: Create a pool of compliant facilities vendors that meet branch needs efficiently and effectively.
  2. Safety Evaluation: Evaluate facility suppliers' adherence to safety standards at the workplace.
  3. IT Support: Collaborate with the central IT team to resolve technical infrastructure issues at the site.
  4. Administrative Support: Provide research assistance, prepare reports, and address information requests.
  5. Data Collection: Gather, verify, and enter information into various documents and office systems accurately.
  6. Reporting: Perform data collection, entry, and report generation on departmental activities.
  7. Communication: Handle routine to complex inquiries from external or internal sources about the organization, its activities, or processes.
  8. Payment Documentation: Prepare payment documentation for vendors, suppliers, and third parties as applicable.
  9. Policies and Procedures: Maintain departmental policies and procedures.
  10. Business Improvement: Participate in business improvement assignments and projects as needed.
Requirements
  1. Experience: 1-2 years of experience in similar roles such as Admin, PA, or Office Manager.
  2. Skills: Understanding of Facility Management, Purchasing, Office Administration, etc.
  3. Education: Bachelor's Degree/College degree in Business Administration or similar.
Employment Details

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Administrative

Industry: Staffing and Recruiting