Purchasing Specialist
2 weeks ago
We are seeking a highly skilled and experienced purchasing professional to join our team. As Purchasing Manager, you will be responsible for procuring materials and services required for projects/operations in accordance with established policies and controls.
Key Responsibilities:- To review purchase requests (PR) received through the system for any discrepancies and inform the concerned regions to obtain amended PRs.
- To receive quotations from local suppliers for all departments, including laptops, printers, and accessories.
- To prepare purchase orders (PO) in oracle line by line item and send to suppliers after receiving necessary approvals.
- To ensure entering PO information in supplier portals.
- To follow up with suppliers or freight forwarders to obtain shipment status.
- To provide Ministry of Communication (MOC) letters to clearing agents to clear shipments from customs.
- To coordinate with clearing agents to deliver shipments on time, requiring internal documents for various ministry approvals.
- To prepare PO reports for marketing and project accounting teams on a monthly basis.
- To approve POs in oracle for payment.
- To attend internal/external ISO audits.
- To prepare documents for reshipment to all regions for external or internal transfers.
- To maintain proper filing.
- Communication
- Customer Focus
- Team Work
- Adapting to Change
- Technical depth and Credibility
- Quality
- Results Oriented
- A minimum of 4-6 years of relevant experience.
- Knowledge of generally accepted purchasing procedures.
- Knowledge of company policies, standards, and procedures.
- Knowledge of computerized information systems used in financial/accounting operations.
- Ability to communicate complex information effectively.
- Ability to supervise and train assigned staff.
- Skill in locating and correcting errors.
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