Admin Manager- Kuwait

1 week ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Summary: The Admin Manager is responsible for overseeing the day-to-day administrative operations of the organization. This role ensures the smooth and efficient operation of the office, manages office supplies, coordinates schedules, and supervises administrative staff. The Admin Manager will work closely with other departments to ensure optimal support for all business activities and maintain a productive work environment.

Key Responsibilities:

Facilities Management:

  • Coordinate office maintenance and ensure the office environment is clean, safe, and operational.
  • Liaise with external vendors and contractors for office repairs and maintenance services.
  • Manage office relocations or set-ups as necessary.

Travel and Hotels:

  • Liaise with agencies to obtain competitive pricing and deals for ticket and hotel booking.
  • Ensure travel arrangements are cost-effective and comply with company policies

Insurance:

  • Manage all insurance-related matters for the organization.
  • Ensure all insurance policies are up-to-date and compliant with local regulations.
  • Coordinate with insurance providers to ensure timely handling of claims and necessary documentation.

Budgeting and Cost Management:

  • Assist in the preparation and management of the office administration budget.
  • Monitor and control office expenditures, ensuring cost-effective use of resources.
  • Prepare reports on office expenses and recommend cost-saving measures.

Communication and Liaison:

  • Serve as a primary point of contact for internal and external stakeholders on administrative matters.
  • Liaise with different office administrations in different regions to ensure proper handling of Administration /Government Relations-related tasks
  • Maintain effective communication channels between departments and other business units.

Staff Supervision:

  • Supervise, train, and motivate administrative staff to ensure efficient performance.
  • Assign tasks and responsibilities to administrative team members, ensuring deadlines and objectives are met.
  • Conduct performance evaluations and provide feedback to improve team performance.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum 5 years of experience in an administrative or office management role.
  • Strong organizational and multitasking abilities.
  • Excellent communication, interpersonal, and problem-solving skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong attention to detail and a proactive approach to managing office operations.

Preferred Qualifications:

  • Master's degree in Business Administration or related field.
  • Previous experience in a managerial role or overseeing administrative staff.
  • Knowledge of office management software (e.g., G Suite, SAP, etc)
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