Senior Administrative Coordinator

3 weeks ago


Kuwait City, Al Asimah Alghanim Industries Full time

About the Role

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Alghanim Industries. As an integral part of our office operations, this role will play a crucial part in ensuring the smooth day-to-day functioning of our organization.

Job Responsibilities

  • Manage and coordinate various administrative tasks, including scheduling appointments, managing correspondence, and maintaining filing systems.
  • Prepare and maintain reports, presentations, and documents as required, utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Coordinate meetings and events, including logistics and materials preparation, to ensure seamless execution.
  • Serve as the primary point of contact for internal and external inquiries, providing exceptional customer service and communication skills.
  • Maintain and update office supplies inventory to ensure availability and cost-effectiveness.
  • Support the administration of processing invoices and expenses sheets, exercising attention to detail and accuracy.
  • Collaborate with HR and Social Media team members to improve event coordination and enhance efficiency.
  • Collaborate with HR in onboarding top management personnel.
  • Handle confidential information with integrity and discretion.
  • Responsible for creating purchase orders within the SAP system.
  • Book and arrange travel arrangements for the head of business.
  • Maintain residency renewals, licenses, and other essential records.
  • Perform additional administrative duties as assigned by the Vice President.

Requirements

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills, with the ability to multitask and prioritize effectively.
  • Prior experience with SAP systems is a significant advantage.
  • Excellent verbal and written communication skills.

Estimated Salary Range:$45,000 - $60,000 per annum, depending on qualifications and experience.



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