Administrative Coordinator

2 weeks ago

Kuwait City, Al Asimah Asas Full time
Job Description

The Administrative Coordinator will provide administrative support to the team, ensuring a smooth day-to-day workflow. Key responsibilities include handling government filings, HR tasks such as payroll, recruitment, and employee records, basic accounting duties like invoicing, expense tracking, and financial reporting.

Key Responsibilities:
  • Answering and directing phone calls
  • Scheduling appointments and organizing calendars
  • Drafting and sending emails, correspondence memos, letters, and forms
  • Preparing regularly scheduled reports and maintaining accurate filing systems
  • Upgrading and maintaining office policies and procedures
  • Purchasing office supplies and researching new deals and suppliers
  • Maintaining contact lists and submitting expense reports for reconciliation
  • Serving as the primary point of contact for internal and external clients
  • Liaising with executive assistants to handle requests and queries from senior managers
  • Greeting clients and making them feel comfortable in person and over the phone
  • Coordinating communications between colleagues and customers, scheduling events, entering data, bookkeeping, and maintaining office equipment
  • Providing recommendations based on customer needs or preferences
  • Offering an overview of services and pricing to potential clients
  • Managing social media accounts and responding to client inquiries
  • Organizing, preparing, and submitting completed paperwork to relevant governmental organizations
  • Maintaining up-to-date client records
Required Skills and Qualifications:
  • Self-motivated, highly organized, and detail-oriented individual
  • Strong verbal and written communication skills
  • Basic math and accounting skills
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, such as printers and fax machines
  • Proficiency in MS Office, particularly Excel and PowerPoint
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multitask

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