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Administrative Support Coordinator

3 weeks ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Overview:

We are seeking an experienced and organized Tender Coordinator Senior Officer to join our team at HealthCare Dynamics Gen. Trading Company W.L.L.

The ideal candidate will provide administrative support to the fleet tender sales function, ensuring seamless coordination with Group Sales and maintaining accurate records.

Key Responsibilities:

  • Receive and process tender enquiries and documents from Ministries and fleet owners.
  • Verify tender terms and conditions, highlighting any unique requirements to the direct manager.
  • Coordinate product specifications and options with Group Sales to prepare final quotes.
  • Translate tender documents for TMC/internal departments and retranslate prior to submissions.
  • Validate tender submission documents for accuracy and completeness.
  • Follow up on tender results announcements and update the direct manager.
  • Maintain stock of catalogues for tenders and display purposes.
  • Prepare reports for management review on tender status and losses.
  • Classify tender documents for filing and archival purposes.
  • Support Fleet Sales Administration with invoicing, registration, and delivery tasks.