Procurement Specialist

4 days ago

Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

At HealthCare Dynamics Gen. Trading Company W.L.L, we are seeking a skilled Procurement Officer to join our team.

About the Role

The Procurement Officer plays a vital role in ensuring smooth procurement operations, from sourcing and vendor negotiations to order management and compliance.

  • Create and manage high-volume purchase orders end-to-end on MS Dynamics, ensuring accuracy and efficiency in procurement operations.
  • Liaise with suppliers and company stakeholders regarding updates and details of purchases, demonstrating effective communication and influencing skills to secure favorable terms.
  • Possess knowledge of local and international markets, applying learning agility to adapt to evolving trends and supply chain dynamics.
  • Execute procurement plans and take ownership of meeting all KPIs and budgetary targets, ensuring accountability in cost control and timely order fulfillment.
Responsibilities

Sourcing and Procurement:

  • Create and manage high-volume purchase orders end-to-end on MS Dynamics, ensuring accuracy and efficiency in procurement operations.
  • Liaise with suppliers and company stakeholders regarding updates and details of purchases, demonstrating effective communication and influencing skills to secure favorable terms.
  • Possess knowledge of local and international markets, applying learning agility to adapt to evolving trends and supply chain dynamics.
  • Execute procurement plans and take ownership of meeting all KPIs and budgetary targets, ensuring accountability in cost control and timely order fulfillment.
Data Management

Manage large volumes of procurement data efficiently, utilizing MS Excel and ERP tools to enhance digital fluency in financial and order management.

Verify data for accuracy, reviewing any errors or discrepancies, demonstrating technical credibility in maintaining procurement records.

Conduct regular data quality checks to problem-solve discrepancies and ensure data integrity across systems.

Organization and Documentation

Organize and maintain procurement documents and records, ensuring compliance with internal policies and external audits.

Assist in the creation and enhancement of procurement tracking systems, driving process improvement and efficiency.

Collaboration and Confidentiality

Work closely with procurement team members, finance, and warehouse staff to ensure collaboration and effective teamwork across departments.

Maintain confidentiality and professionalism when handling sensitive procurement data, reinforcing trust and integrity in supplier and internal relationships.

Adherence to Policies

Ensure compliance with internal procurement policies, contracts, and regulatory requirements, demonstrating accountability and commitment to ethical sourci practices.

Manage procurement documentation, purchase orders, invoices, and contracts, ensuring accuracy and financial processing efficiency.

Monitor contract performance, consumption trends, and spending to optimize resource management and procurement costs.

Oversee supplier evaluation and procurement risk management, applying problem-solving skills to resolve vendor-related issues and delays.

Coordinate with internal teams to forecast procurement needs and adapt strategies accordingly, showcasing strategic thinking in aligning procurement with business goals.

Stakeholder Engagement and Communication

Build strong relationships with internal stakeholders to understand and fulfill procurement requirements, demonstrating influencing and negotiation skills when securing vendor agreements.

Maintain open lines of communication with suppliers to ensure timely delivery and quality control, embodying customer focus in procurement execution.

Provide regular updates to the Procurement Manager on procurement activities, pricing trends, and supplier performance, ensuring effective communication and strategic alignment.

Key Expertise
  • Proficiency in MS Office, specifically Excel (advanced level).
  • Previous experience with MS Dynamics or other ERP systems.
  • Strategic Sourcing: 3+ years of experience understanding local and international markets, analyzing demand trends, and developing negotiation skills.
  • Negotiation Skills: 3+ years of experience negotiating contracts and managing supplier relationships to secure favorable terms and ensure reliable supply chains.
  • Data Management: Ability to enter and verify data efficiently and accurately, conduct regular data quality checks, and manage procurement documentation.
  • Operational Efficiency: Proven track record of meeting budgets, deadlines, and KPIs, managing procurement processes, and ensuring compliance with internal policies.

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