Financial Operations Specialist

16 hours ago


Kuwait City, Al Asimah HealthCare Dynamics Gen. Trading Company W.L.L Full time

Job Description:

We are seeking a highly skilled Financial Operations Specialist to join our team at HealthCare Dynamics Gen. Trading Company W.L.L. This role is responsible for assisting with the establishment, maintenance, and termination of corporate structures, working closely with the FFSL Team and liaising with clients to build direct relationships.

Key Responsibilities:

  • Manage client needs and expectations by providing a proactive and responsive personal service at all times.
  • Participate in client meetings for allocated clients as appropriate.
  • Maintain accurate statutory records and update computer databases and electronic records.
  • Check and review client structures' constitutive documents to ensure services provided are compliant with terms therein.
  • Comply with internal processes, guidelines, and best practices according to regulatory requirements and company policy.
  • Coordinate director and shareholder meetings, including agenda and board pack preparation, facilitation, and attendance of meetings, and timely and accurate recording of minutes.
  • Assist with preparation of cash flows to assess solvency as part of dividend approval process for companies under administration.
  • Prepare and process bank transfer instructions, including cash management requirements, and maintain payment or invoice trackers.
  • Prepare and process investor capital calls, distributions, subscriptions, and redemptions.
  • Facilitate timely management of investment acquisitions and disposals.
  • Facilitate investor reporting, such as circulation of financial statements, NAV reports, Investment Adviser updates, etc.
  • Be aware of and advise on CDD requirements for investors and clients (with oversight from Manager/Director).
  • Maintain board meeting trackers, template agendas, and actively manage board meeting process for clients.
  • Ensure timely and accurate recording of time for billing purposes and assist trainees as needed in the team.
  • Share knowledge and train new starters or junior staff on clients and internal procedures.
  • Maintain compliance with FKL and FFSL procedures, and any applicable Group procedures, at all times and promote positive compliance culture in the team.
  • Provide administrative support to senior colleagues as required.
  • Produce accurate work within industry standards or agreed timeframes.
  • Ongoing duties as deemed necessary for this role.


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