Facilities Support Specialist

1 day ago


Kuwait City, Al Asimah Transguard Workforce Solutions Full time

About Us

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Transguard Workforce Solutions provides innovative HR solutions in the UAE. Our decade-long experience has earned us a reputation as leaders in the industry.

We are currently recruiting for a highly skilled Facility and Admin Coordinator to join our client's team in Kuwait.

Purpose:

The successful candidate will coordinate documents, gather data, and provide administrative support for assigned duties. This role requires minimal supervision and involves completing tasks efficiently.

Responsibilities:

  1. Vendor Management: Create a pool of compliant, cost-effective facilities vendors to meet branch needs.
  2. Safety Compliance: Ensure facility suppliers adhere to safety standards at workplaces.
  3. Technical Support: Collaborate with the centralised IT team to resolve technical infrastructure issues.
  4. Administrative Support: Assist in research, prepare reports, and address information requests.
  5. Data Collection: Gather, compile, and verify information for accurate data entry into documents and office systems.
  6. Report Generation: Complete data collection, data entry, and report generation on various departmental activities.
  7. Inquiries: Respond to or redirect routine to complex inquiries from external or internal sources.
  8. Vendor Payments: Prepare documentation for vendor payments and submit requests into the accounting system.
  9. Policies and Procedures: Maintain departmental policies and procedures.
  10. Teamwork: Participate in departmental projects and perform other administrative activities as needed.

Requirements:

  1. Experience: 1-2 years in similar roles such as Admin, PA, or Office Manager.
  2. Candidate Qualifications: Bachelor's Degree in Business Administration or related field.

Job Details:

Seniority Level: Entry-level position

Employment Type: Full-time employment

Job Function: Administrative

Industry: Staffing and Recruiting



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