Human Resources Officer

4 weeks ago

Kuwait City, Al Asimah United Projects for Avation Services Full time

The candidate should be able to join immediately.

The candidate should have a transferable residency (not a project visa)

Responsibilities

  • Manage end-to-end recruitment processes locally and abroad, including job postings, screening, interview coordination, and onboarding.
  • Process monthly payroll and related transactions accurately through the Oracle system, ensuring compliance with local labor laws.
  • Maintain and regularly update employee records, files, and HR databases (including Oracle and PeopleWise) to ensure data accuracy and accessibility.
  • Manage and reconcile HR petty cash, ensuring proper documentation and alignment with company financial policies.
  • Provide day-to-day administrative support to the HR team and respond to employee inquiries from all departments.
  • Monitor and track HR inventory such as uniforms, ID cards, and office supplies to maintain adequate stock and avoid shortages.
  • Assist in the coordination, participation, and documentation of CSR activities and community engagement programs.
  • Support the preparation of sustainability reports and other internal HR reports in collaboration with relevant departments.
  • Coordinate internal and external training sessions according to the approved training plan and liaise with training providers.
  • Prepare and maintain employment records for events such as hiring, termination, leave, transfers, and promotions using HRMS systems.
  • Ensure that all staff data and transactions are regularly updated on Oracle and manual systems (PeopleWise).
  • Generate and submit monthly attendance reports for all departments and ensure accurate reflection of data.
  • Provide guidance to department heads on the performance appraisal process and assist in using appraisal systems and forms.
  • Liaise with the Insurance Department and relevant government bodies to manage employee medical claims and related matters.
  • Support and comply with internal and external organizational audit processes as needed.
  • Adhere to all UPAC policies and procedures, and ensure alignment with international QHSE standards including ISO 9001, 14001, and 45001.

Skills

Qualifications

  • Bachelor's Degree in Business Administration, Human Resources, or a related field.
  • Minimum of 5 years of experience in HR and Administration within Kuwait.
  • Solid knowledge of the Kuwait Labour Law (2010) and related regulations.
  • Proficient in English (spoken and written); Arabic is a plus.
  • Strong organizational skills with high attention to detail and accuracy.
  • Proficient in HRMS platforms, especially Oracle and Microsoft Office Suite.
  • Strong interpersonal and communication skills, with the ability to handle sensitive information confidentially.
  • Ability to prioritize tasks, manage time effectively, and work collaboratively in a fast-paced environment.
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