Administrative Assistant

1 week ago

Kuwait City, Al Asimah SRVME APP Full time

Job Title: Administrative Assistant / Office Administrator

Location: Kuwait

Job Type: Full-time

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes organizing, scheduling, and communicating effectively with various stakeholders. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities:

  • Office Management:
  • Maintain and organize office files, records, and documents.
  • Monitor and order office supplies, ensuring smooth day-to-day operations.
  • Handle correspondence, emails, and phone calls promptly and professionally.
  • Scheduling and Coordination:
  • Manage calendars, schedule appointments, and coordinate meetings for executives or departments.
  • Arrange travel plans, itineraries, and accommodations as needed.
  • Administrative Support:
  • Prepare reports, presentations, and spreadsheets as required.
  • Assist in the preparation of documentation and maintain confidentiality of sensitive information.
  • Liaise with internal and external stakeholders, including vendors and clients.
  • Compliance and Regulations:
  • Ensure that administrative processes comply with local laws and company policies.
  • Assist with maintaining employee records, visas, and legal documentation required in Kuwait.
  • Technological Support
  • Follow up on company's technological requirements.

Qualifications & Requirements

  • Fluency in English
  • Bachelor's degree in Business Administration, Management, or a related field (preferably from Kuwait Based University).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Knowledge of Kuwait's labor laws and corporate regulations.

Key Competencies:

  • Time management and ability to meet deadlines.
  • Strong organizational and multitasking skills.
  • Strong problem-solving skills and attention to detail.
  • Professional demeanor and ability to work independently or as part of a team.
  • High level of discretion and confidentiality.
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