Executive Assistant

Key Responsibilities

• Providing comprehensive administrative support to the senior management team, including diary management, correspondence, and scheduling meetings.
• Organizing and preparing agendas for leadership meetings, taking minutes, and following up on actions.
• Acting as the first point of contact for internal and external stakeholders on behalf of the senior leadership team.
• Managing confidential information with discretion, ensuring compliance with school policies and regulations.
• Supporting the senior leadership team with strategic planning, including handling special projects and initiatives.
• Coordinating travel arrangements and itineraries for the senior leadership team.
• Assisting with school communications, including liaising with parents, staff, and external partners.
• Drafting reports, presentations, and correspondence as required.
• Maintaining efficient electronic and paper-based filing systems.

Skills Required

• Previous experience as an Executive Assistant, ideally within a British school or education setting.
• Strong understanding of the British education system and its administrative processes.
• Exceptional organizational and multitasking skills, with the ability to work efficiently under pressure.
• Excellent written and verbal communication skills, with a professional and approachable demeanor.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with school management systems.
• Ability to handle sensitive and confidential information with discretion.
• A proactive, problem-solving mindset, with a flexible and adaptable approach to tasks.
• Strong interpersonal skills, with the ability to build positive relationships with staff, parents, and external stakeholders.

Safeguarding Requirements

Prospective candidates must provide details of at least two previous employers as referees. For candidates in a school where the line manager is providing a reference, the reference must be countersigned by the Head Teacher or Principal. All successful applicants will undergo an enhanced criminal background check and provide a detailed residential history for the last ten years.