Publications Specialist
2 weeks ago
This position is physically located in Kuwait in support of LOGCAP.
Under the general guidance and supervision of the Accounts Supervisor and the direction of the SSD Manager, the Publications Specialist will oversee the daily operations of the Forms/Publications and Reproductive Services sections of IMD. The Senior will ensure all Performance Work Statement (PWS) requirements are met in accordance with established department guidelines and procedures. Provide publications and reproduction support for all of the ASG-KU Area of Responsibility (AOR).
ResponsibilitiesThis position description is subject to change at any time as needed to meet the requirements of the program or company.
- Prioritize and assign work to achieve maximum efficiency while maintaining quality service and ensuring the primary requirements of the PWS are being performed by employees in accordance with Department and Safety guidelines/procedures.
- Establish a flexible and rigorous training program to ensure employees are cross-trained in the operations of the Publications/Forms and Reproduction AOR; order and issue publications in accordance with the PWS and TE's; submit monthly CDRLs; identify forms being converted to electronic media (EMO); and report changes through the COR for updates to the PWS.
- Conduct a 100% monthly inventory of all forms stored and on hand in the warehouse.
- Participate in the development and updating of the section's Standard Operating Procedures (SOP), work instructions (WI), and forms.
- Communicate with customers to resolve issues and coordinate the collection of requested items.
- Ensure all Contract Data Requirement Lists (CDRLs) are submitted on the last workday of each month to the SSD Manager for further submission to the COR and ACO.
- Order manuals through AEPUBS and maintain Electronic Technical Manuals (ETMs) for the US Government.
- Maintain communication with Army Europe for urgent requests of forms or publications.
- Maintain accountability of Government-Furnished Equipment (GFE) assigned to the work area.
- Perform other duties as assigned.
Minimum Qualifications:
- High School diploma and at least 3 semester hours above high school English from an accredited school; a graduate of a Military warehouse and/or publications school is preferred.
- Must possess and maintain a valid driver's license from the country of origin and obtain a valid military or Kuwait Driver's License.
- Ability to acquire and maintain a Secret Clearance.
Experience:
- 3-5 years of experience in office administration and customer service roles.
- 2 years of supervisory or management experience.
- Knowledge of DA PAM 25-33 (Users Guide for Army Publications and Blank Forms); experience with the US Military or Government Contracting environment is preferred.
Skills:
- Proficiency in reading, writing, and communicating orally in English.
- Advanced computer skills in MS Office (Word, Excel, PowerPoint, Outlook).
- Effective interaction with all levels of employees, including management.
- Discretion and good judgment.
- Strong organizational, planning, and critical thinking skills.
- Excellent customer service skills and professional demeanor.
- Self-starter capable of working under pressure.
- Interpersonal skills demonstrating integrity, respect, and responsibility.
Supervisory/Budget Responsibilities:
- Manage 2-4 personnel, generate weekly and monthly reports, and liaise with contractor personnel, military customers, and local service providers as SME.
Material & Equipment Used:
- Personal computers, copiers, scanners, printers, and other office equipment; operate non-tactical vehicles as required.
Working Environment:
- Primarily office environment; may involve outdoor work with exposure to extreme climatic conditions, especially desert heat.
- Use of PPE required in certain areas, including head, foot, hand, torso, respiratory, vision, and hearing protective devices.
- Compliance with OSHA, EPA, Fire, and Safety Regulations and published work rules.
- Must be able to lift/push/pull 60 lbs; environment is 90% indoor, 10% outdoor, with hot conditions in the region.
Physical Activities:
- Perform office activities such as standing, sitting, squatting; lift 60 pounds if required; visual, hearing, and speaking acuity necessary.
We are committed to an inclusive and diverse workplace that values and supports each individual's contributions. This commitment, along with our core values of Integrity, Respect, and Responsibility, enables us to leverage differences, foster innovation, and succeed globally. Vectrus is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration regardless of race, color, religion, age, sex, national origin, veteran status, or disability.
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